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“Wall of silence” is not a good complaints handling technique

by | Posted in Complaints management solutions | 15 December 2015
“Wall of silence” is not a good complaints handling technique

It is a scenario we all hope never to find ourselves in: a loved one dies in hospital and we do not understand why. We have questions for the medical professionals and we desperately want answers.

However, according to Dame Julie Mellor (pictured), families in this situation are not given the feedback, time and answers they need but instead are met with a “wall of silence”.

These were powerful words for the health service ombudsman to use as she published a report last week– and it is not the first time she has criticised the NHS for the way it deals with concerns and complaints about patient care.

She says in the report, which focuses on the NHS in England: “Our review found that NHS investigations into complaints about avoidable death and harm are simply not good enough. They are not consistent, reliable or transparent, which means that too many people are being forced to bring their complaint to us to get it resolved.”

She goes on to suggest that the NHS should introduce an accredited training programme for staff carrying out the investigations so the public “can be confident that when someone is needlessly harmed it has been thoroughly investigated and answers provided, so that action can be taken to prevent the same mistakes from happening again.”

It is a sad situation when families are so desperate for answers about the care of loved ones that they are being forced to complain to the ombudsman before they can get a response.  Fear of being sued may in part explain the retreat.  Just as likely is the difficulty in pulling together all the case facts when current issues are by then demanding time and attention.

At Computer Application Services we are experienced in helping organisations deal with complaints. We have learned that dealing well with a complaint can improve a relationship and gain trust and respect, whereas dealing with it badly just results in anger and frustration.

As Julie Mellor points out, complaints also offer an opportunity to learn and improve as an organisation. So it is crucial for the NHS to take the time and put in the effort to analyse why mistakes happened and figure out how to stop the same thing happening again.

The NHS is a huge organisation and change is not easy. But many individuals working there want to be transparent, they want to be able to learn from problems. A system that enables complaints to be progressed and well managed is a system that supports treating complainants, and complaints, with respect.

Our software, Workpro, is a specialised case management system used by organisations dealing with large numbers of complaints. Expertly designed processes and standardised features guide complaint handlers through a best practice customer complaints procedure.

Contact us for more information.

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